TV Admin Assistant, Traffic Coordinator

This is a newly created position to support the Traffic Manager in the planning, trafficking and use of resource in in the business.

You will be shaping the optimal resource delivery model to best meet our international clients’ needs in the delivery of TV, online, print and digital content.

About the Company

CreativeDrive is an independent global content creation company offering one of the largest studio networks in the world comprised of a dedicated team of accomplished creative directors, film makers, photographers, directors, motion graphic designers, engineers and specialists. 

CreativeDrive combines technology and talent to offer custom, scalable solutions to clients while its proprietary platforms and built-in end-to-end technology guarantees transparency, efficiency and data learnings. 

Recognized as one of the first business models to actively challenge the status quo by consistently producing high-quality content with unparalleled speed and scale in any language, topic or format. 

CreativeDrive produces innovative, brand building content that can be scaled, repurposed and used across channels, ensuring it is fully utilized for the benefit of their clients’ business growth and sales.


The CreativeDrive network includes over 150+ studios in the U.S., Latin America, Asia, London, Cape Town, Majorca, Paris, Kiev & Sydney CreativeDrive is a Bertram Capital portfolio company. Clients include Walmart, Hilton, Hewlett Packard, Home Depot, Estee Lauder, Kate Spade, Coach, Michael Kors, and Asics. Let's Make Amazing Happen Together!

About the Role


  • Develop and maintain close working relationships with production, account management and finance teams
  • Obtain all the necessary media schedule and clearance information for relevant market(s): (e.g. clock number, TVC titles, client production name, on-screen telephone, on-screen website address, VO artist, Visual Artist, music composer, music publisher and so on)
  • Fulfil all the necessary clearance obligations and stages including but not limited to: Approved script, rough Cut (to help the process/ highlight any problems), substantiation documents, clocked Master (for final approval clear cast Mpeg)
  • Provide script copy when masters are supplied with no script
  • Research TV clearance / regulation within international local markets
  • Obtain usage details from the Account Team (Visual Talent/ Music/ VO Talent) ensuring they cover the period of intended use, updating fact sheets and supporting documentation
  • VO Usage: work with the Producer team to obtain international voiceover studio fees & media usage buyouts required. Negotiating fees where possible and arranging artist’s contracts
  • Managing and arranging additional visual & music licensing to ensure all creatives are covered for playout
  • Assist and manage delivery across all mediums
  • Monitor approaching delivery deadlines and advise production teams accordingly
  • Using existing systems and processes to achieve this, and looking for ways to improve and streamline where possible
  • Coordinate delivery with Account Management, Production and Edit Assistant
  • Supply rotations and consignment notes for all TV, VOD & Radio playout
  • Responsible for usage management, clearances and deliveries
  • Working with the Production team on Talent, VO & Music contracts
  • Working on Child Licenses for Production with Councils
  • Working on location permits with local councils
  • Location Agreements
  • Release forms
  • Working on Factsheets for Production shoots
  • Supporting the Production Department on Pre-Prod & Production, Post and Clear up to ensure all admin is up to date
  • Scheduling post-production and QC requirements against projects on incoming projects and place bookings on internal systems
  • Support the Traffic Manager and department heads in load balancing the project managers workloads based on current and future scopes
  • Reconciling the closing of projects and marking statuses as completion the bookings system, allowing for amends, or bespoke requests as and when notified
  • Support the Traffic Manager in identifying and sourcing appropriate resource and location requirements for post-production at the earliest possible stage
  • Quality control of post-production bookings across multiple offices, ensuring process is adhered to
  • Aid the Traffic Manger in liaising with Producer teams to outline the requirements and scale of upcoming campaigns
  • Keep up to date with the latest resource and reporting technologies.


Candidate Profile


Sector Experience & Understanding

We seek a candidate with:

  • An excellent understanding of post-production workflows and timings
  • Excellent and proven planning and forecasting skills, from design, delivery, tracking and completion
  • An ability manage multiple projects and stakeholders
  • Strong numeracy and literacy skills with specific ability to use Excel
  • Good knowledge of Post facilities
  • Knowledge of UK and International clearance bodies and processes
  • Knowledge and experience of UK and International distribution processes and suppliers
  • As the team expands and that we get more and more involved in production, this eventually will be
    • Working on Child Licenses for Production with Councils
    • Working on location permits with local councils
    • Location Agreements
    • Release forms.

Core Competencies Required:

  • Attention to detail and using information effectively
  • Excellent customer service & influencing skills
  • Solution focused with strong problem solving & decision making.

Key Personal Skills & Attributes Required:

The ideal applicant will be confident working closely with clients, enjoy working as part of a small in-house team and have the skills to delegate tasks and coordinate personnel.

  • Excellent communication, influencing and negotiation skills
  • Proactive, solutions focused
  • Open to change and new ways of working
  • Embrace technology in order to optimise and streamline process or ways of working
  • Creative in the way you think and develop solutions for clients (working with creative services and project managers)
  • Strong business IT competency including; MS Office suite, Outlook, Word, Excel
  • Willing to support, lead and help develop people around you.
  • Level headed with good judgement and a sense of humour.

Professional Experience:

  • 1-2 years’ experience in traffic coordinating within broadcast or advertising industry
  • Good industry references.

Terms of employment:

  • This role will be based in 23 Englefield Road, London, N1 4JX.
  • Employee is entitled to 25 working days as holiday leave, to be booked in and approved in advance, life Insurance and benefits platform which offers discounts.

Next Step
To Apply:
Please click the 'apply' button to send your CV and a cover letter via grapevinejobs.