Executive PA-O4616

We are seeking an Executive PA to support the President and COO of a global independent studio. 

You will provide first class diary management and administrative support, and assist with sales, marketing and development including organising screenings and aspects of key markets for the team.


Our client is an expanding entertainment company, with the family arm specialising in kid’s TV and digital content.



The role ensures that senior executives have the support they need to be able to do their jobs both in the office and when travelling.


Key Responsibilities -  

  • First class diary management and administrative support for the COO and President of the company. This involves scheduling meetings, liaising with clients and colleagues and organising travel arrangements (flights, hotels, visas etc.).
  • Process all expenses promptly and accurately and processing invoices under your remit.
  • To organise aspects of markets for the team, working alongside the Trade Marketing Team. MIPCOM, MIPTV, Kidscreen and MIFA in particular: booking stand, coordinating sign offs on layouts, marketing material preparation and shipment.
  • Undertake administrative tasks such as updating the database and filing system and sending out the weekly newsletter introducing new starters.
  • Arrange screenings and events from booking the venues, arranging catering, troubleshooting etc.
  • General assistance with sales, marketing and development when required including checking all materials are current and in stock.
  • Project a professional image and manner throughout correspondence and communications. 



You should have a positive can do attitude with superb professional communication skills.

You must have strong IT skills with expertise in Outlook and conference calling systems such as Skype and Google Hangout.

Solid experience of managing busy diaries and arranging bookings (including international travel) is required.  



A competitive salary is available to the successful candidate.

If your skills & experience fit the above requirements and you would like to take the next step, please apply online attaching your CV in WORD format.

What to EXPECT 

  • Searchlight only advertise active roles.
  • Your details will be sent directly to the Consultant who is handling this role.
  • Our objective is to respond to all applications within 14 days unless otherwise stated.

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